Why e-mail is a bad way to get calendar information, online schedule
We all know the wisdom to do the "use the right tool for the job" - to, otherwise it invite failure, accidents, and sometimes unintended damage is. It is different with the many possibilities of online Internet-based tools: Choose the right one and your order will be accelerated along a successful outcome.
E-mail is the No. 1 Internet application. Free E-mail services like Yahoo Mail, Hotmail and MicrosoftGoogle GMail are perennial favorites, because they powerful mail features, offering work from any browser or computer, and are free. Many of us still with PC-based e-mail programs like Microsoft Outlook.
However, no matter what mail program you use, you are obliged to do have already used it to plan events do or coordinate calendars. Mail is a good way to ask a question and get an answer, and it is good for specific single event planning questions and answers.
But the use ofMail to communicate easily with a schedule for more events - in other words, a calendar - can get you into trouble. Here's why: is the whole nature of e-mail that a copy of the message is sent to each recipient, and sits in their inbox. Having read and perhaps respond to that e-mail message in your file, or just leave it in your Inbox ... right on to the next e-mail on the same subject, and the next. Before you do, e-mail system to know has multiple copies of various e-mails, each of whichslightly different from the other side. Later, when they want to correct, current version of the schedule that they can or can not find the correct version. Too often - and this happens to us all - they consult an out-of-date version of the e-mail. I call this "e-mail mania.
To illustrate this, here is a simple example. Sally e-mails from a proposed schedule for the next 6 months the club meeting with their friends, and clarify a flood of e-mails in a few days back a longWho is behind schedule. Sally does the proposed schedule several times. Calm down after a while, the things that occur but if the meetings, some members will inevitably miss the meeting because they consulted an out-of-date version of the schedule from one of the e-mails are lurking in their inboxes.
There is a better way to find shares group calendar appointments to help them by e-mail - post them online in a single location that can access all members of the group. In this way, members always have accessthe newest and latest version of the calendar. You can still help by e-mail to the timing of the dialogue, if you want, but all relate to on an online calendar from the start and everyone will always have access to the latest version.
There are a number of excellent online calendar solutions for groups. The best offer various levels of support for groups on privacy values set so that the calendar can only by members of the group are accessed. Hereare two good options:
1. Google Calendar http://www.google.com/ calendar / render? Pli = 1
2. Yahoo Calendar
Of the three, giving the first two "events" - that is, each entry is a separate small object that you create, you can control its duration, you can), it was a "recurring event" (eg birthday.
share on: facebook
แสดงความคิดเห็น